Conference Staff

These individuals are responsible for the planning of UNAVSA Annual Leadership Conference. They work tirelessly spanning across 9 months of planning to put together the workshops, keynotes, culture show, gala, and family programming for our attendees each year. 

Executive Team

The Executive Team is made up of either:

● Two (2) Executive Co-Directors, or
● One (1) Executive Director and one-to-two (1-2) Associate Director(s)

The Executive Team oversees the entire operations of coordinating and managing the tasks and execution by all conference staff with guidance from the Executive Board.p They provide guidance, direction, support, and assistance to all conference committees in carrying out their projects and responsibilities.

Audio/Visual Committee

Audio Visual (AV) committee manages all audio and visual needs for conference. This includes coordinating all the lighting, sound, projectors, screens, and other necessary stage equipment. AV will be responsible for getting quotes from various rental companies and sourcing local support to acquire the necessary equipment we will need for the weekend. They are also responsible for managing all the presentations and media files needed throughout the programming.

Entertainment Committee

Entertainment committee encompasses all visual and vocal performances at conference. It also manages the production of our evening events: Culture Show, Gala, and Afterset. This committee will be responsible for sourcing and casting all the needed talents for the conference weekend. They will write and produce the script for culture show and coordinate with the hotel for the gala banquet on Saturday night.

Family Programming Committee

Family Program committee is responsible for organizing a family system that will allow attendees to engage with one another and build
relationships throughout the weekend. The committee will also coordinate icebreakers, team activities, rotational games, and Tro Choi Lon (The Big Game). The family experience is a piece of the conference that sets the tone and mood for the weekend and can make an impact on an attendee’s experience at conference.

Hospitality Committee

Hospitality committee oversees the general needs and well-being of conference attendees and serves as the primary contact for all attendees. They are responsible for acquiring the food for conference breakfast and lunches, including snacks & drinks for attendees and staff. They are responsible for coordinating wake-up calls, night sweeps, and assisting Logistics with noise control. They serve as the first point of contact for all of our guests during conference.

Logistics Committee

Logistics committee is the backbone of the conference and ensures all on-site programming runs smoothly, safely, and efficiently. This committee is responsible for creating the Enter & Exit plan for conference, coordinating all the pick-ups and drop-offs of guests and equipment. They are also responsible for the creation of an emergency response plan and monitoring the conference premise for any safety hazards. Logistics supports all the committee with their projects and programs to ensure the program is executed smoothly.

Media Committee

Media Technology (Media Tech) committee manages the production and distribution of all audio, photographic, and video media. Media will coordinate the manpower necessary to capture all the moments throughout the conference programming and compile it together to create the conference recap video and conference photo albums. Media is also responsible for creating any promotional videos needed before the conference and any required videos to be used during the conference.

Programming Committee

Programming committee coordinates all the content of the conference, including workshops, discussions, keynotes, panels, and ceremonies. This committee will contact and acquire experienced professionals and speakers for the educational workshops and sessions we will host throughout the weekend. Programming also coordinates the Resource Fair, inviting local vendors and organizations to share their information and sources to attendees.

Registration Committee

Registration committee is responsible for ensuring a simple and easy-to-understand process by which attendees register for the conference, sign-up for workshops, and book and pay for their room nights. The committee also manages attendee check-in at conference. They will also work with Programming and Entertainment to coordinate the registration and check-in of attendees for all the sessions.